Malaysia 2025 Work Visa Update: New ePASS Rules, Fees & Requirements for Foreign Workers

Malaysia has made big changes to its Employment Pass (EP) program in 2025. These updates include new digital permits, stricter compliance rules, and higher visa fees. The main goal is to attract skilled workers from around the world by making the application process faster, more transparent, and better suited to global standards.

With all these changes in place, Malaysia’s Employment Pass system is now faster, more efficient, and more in tune with global trends. The country is working hard to attract top international talent while also creating opportunities for local workers.

If you’re a skilled professional looking for career growth, international experience, and a better quality of life, Malaysia could be the perfect destination for your next job.

If you’re dreaming of growing your career in a country that is both modern and culturally rich, Malaysia might be the perfect place for you. The country is now more welcoming than ever to international professionals.

Why Consider Malaysia for Your Next Career Move?

Malaysia is not just a beautiful place to live—it’s also one of Asia’s fastest-growing economies. With a mix of different cultures, languages, and modern cities, it offers a great work-life balance. The updated Employment Pass program in 2025 shows that the Malaysian government is serious about bringing in global talent.

The EP isn’t just a work visa. It’s your key to living and working in Malaysia legally. It gives you a chance to be part of the country’s growing industries while enjoying a high standard of living.

What’s New in the 2025 Malaysia Employment Pass?

In 2025, Malaysia made some important changes to its Employment Pass system. These updates affect how foreign professionals can work and stay in the country. Let’s break down the major changes:

1. Mandatory “Change of Category” Letter

If you’re already in Malaysia on an EP and want to switch to a different job role or category, your current pass must be canceled first. Your employer must then submit a “Change of Category” letter with your new application. This new rule makes job changes more organized and transparent.

2. Increased Visa Fees

Visa fees for the Employment Pass and related passes (like those for family members) have gone up in 2025. While this may cost more, the government promises that it will lead to quicker and smoother processing times.

3. ePASS – A Digital Work Permit

Malaysia is moving away from physical visa stickers. Now, EP holders will receive a digital version called ePASS. This downloadable and printable document makes it easier to carry your visa and helps speed up the entire application process. It also fits in with the global trend of digital immigration services.

4. Internship Quota for Employers

To make sure local talent also benefits, companies that hire foreign professionals under the EP program must now offer internships to Malaysians. The ratio is one internship for every three foreign hires. This rule will remain in place until the end of 2025.

Employment Pass Categories in 2025: Where Do You Fit In?

The 2025 Employment Pass is divided into three main categories. These are based on your monthly salary and job level:

Category	Monthly Salary (RM)	Validity	Common Roles
Category I	RM 10,000 and above	Up to 5 years	Senior executives, company directors
Category II	RM 5,000 – RM 9,999	Up to 2 years	Mid-level managers and professionals
Category III	RM 3,000 – RM 4,999	1 year (can be renewed twice)	Junior staff or technical support roles

Note: You can only work for the employer who sponsors your EP. If you want to change jobs, you must submit a brand-new application.

Who Can Apply for the Malaysia Employment Pass in 2025?

To qualify for an EP in Malaysia this year, you’ll need to meet the following requirements:

• You must have a job offer from a company registered with Malaysia’s Expatriate Services Division (ESD).
• You need to show relevant academic or professional qualifications.
• Your salary must match the category of EP you’re applying for.
• You should provide evidence of experience or specific skills related to the job.
• For some industries—like healthcare, IT, or manufacturing—you might need extra approval from the relevant authorities.

Tip: The employer is responsible for the full application process, including explaining why they are hiring a foreigner instead of a local worker.

What Is the Malaysia Critical Occupations List (MyCOL) and Why Does It Matter?

Although Malaysia doesn’t have a visa specifically for “skill shortages,” it does have the Critical Occupations List (MyCOL). This list includes job titles that are in high demand in the country. If your job is on this list, your Employment Pass application might be processed more quickly.

Jobs Often Included in MyCOL:

• Software Engineers
• Financial Analysts
• Healthcare Professionals
• Environmental Scientists
• Airline Pilots
• Civil and Structural Engineers

Reminder: Check the latest MyCOL before applying. Being on the list can help speed up your approval.

How to Apply for the Malaysia Employment Pass in 2025 – Step-by-Step Guide

Applying for an EP in Malaysia is a process mostly handled by your employer. Here’s how it works:

1. Employer Registration:
   Your company must be registered with the Expatriate Services Division (ESD).
2. Job Position Approval:
   The company must get the job role approved. They need to show that a Malaysian cannot easily fill the position.
3. Document Submission:
   Your employer uploads all your documents through the ESD online portal.
4. Application Review:
   The government reviews your application. This usually takes 5 to 10 working days.
5. Receive Your ePASS:
   Once approved, your ePASS will be issued. It’s digital, so you can download and print it.

Bringing Your Family to Malaysia

If you are granted an Employment Pass, you can bring your family with you. Your spouse and children can apply for Dependent Passes or Long-Term Visit Passes.

In 2025, the fees for these passes have increased, but the process remains simple if you’re the main EP holder. This means your family can live with you in Malaysia while you work.

READ MORE: How to Get a Long-Term Visa for Germany in 2025: A Step-by-Step Guide